Location: Jacksonville, FL, USA

Department: Operations (Part-time or Full- Time)

Grade Level: Elementary

Start Date: Immediate

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Becoming Collegiate Academy is an elementary school on a mission to prepare students for success in college and life.  We don't just teach. Through the exposure of HBCU culture we inspire the next generation of leaders to use their unique talents and gifts to make the world a better place for all.

BCA will grow to serve grades Kindergarten-2nd grade during the 2023-2024 school year. The school will continue to grow each year until it is a K-5 elementary school.

Our village is growing, and we are looking for passionate and dedicated individuals who will inspire and motivate the next generation of leaders.

• Mission-aligned: sharing a common vision and commitment to the goals and values of the organization or community.
• Growth mindset: being open to learning and willing to take on challenges.
• Continuous learner: being committed to learning and improving, even outside of traditional education.
• Teamwork and collaboration: working well with others and being able to contribute to a team.
• Critical thinking and problem-solving: being able to analyze situations, identify problems, and come up with solutions.

We offer: 

• family-like, positive, and fun work environment 
• a coach to support with professional development 
• Frequent professional development learning opportunities
• A recent model of laptop computer
• Competitive salary for this role. Salaries increase incrementally based on years of experience. 
• Free medical insurance. Competitive rates for dental, vision, short-term disability ,and life insurance for full-time employees.
• Contributions to 401k plan 

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Qualifications: 

• Education: Associate's degree

• 0-2 years of previous office management/administrative experience 

• A high level of comfort with office equipment, computers, data entry, answering phone calls, and greeting visitors for an extended period of time. The candidate should also be comfortable walking up and down stairs and through school hallways.

• Proficiency in Microsoft Office and Google Docs.

• A professional, friendly, and adaptable personality. The candidate should be a team player who is open to feedback and able to work well with others.

• The ability to tackle multiple projects and initiatives at once with a strong sense of prioritization. The candidate should be able to manage their time effectively and work efficiently under pressure.

Expectations: We have high expectations for our Operations Associate, which include the following:

Front Office Management

• maintain a neat, organized, and clean, office environment; maintain complete sets of commonly used forms for staff and families 
• Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school admin team 
• Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors
• Receive and distribute mail and shipments 

Attendance

• Use BCA’s Student Information System (SIS) To reconcile daily attendance 
• Accurately manage daily attendance; updating systems with tardy and early check-out information and excuse notes
• Make personalized calls to families when students are absent and updating student systems with information
• Collaborate with Dean of Operations on excessive absence interventions

Student Information, Data & Reporting

• Cumulative student records—update and maintain records for students; store records and ensure confidentiality. Check and respond to any records requests for transfer students.
• All paperwork (i.e. excuse notes, report cards) filed in student folders
• Produce accurate and timely student attendance, disciplinary, honor roll and other reports for the school admin team 

Enrollment

• Assist Dean of Operations with new student enrollment and registration, both in person, by phone, and e-mail
• Assist Operations coordinator with updating all systems for new student enrollment

Supplies/Upkeep

• Ensure that systems are in place to provide staff with necessary supplies- both individual orders for teachers and common supplies like paper for printers and coffee in workrooms
• Create system of inventorying supplies available and placing school based supplies orders, as needed
• Create system for delivering packages and/or notifying staff when packages have arrived
• Coordinate ordering office and printer supplies. Coordinate service of copiers and printers as needed.

Health and Safety

• Maintains security by following BCA procedures; monitors visitor management system
• Provide students with daily medication as needed

General Support 

• Assist Dean of Operations in preparing the campus annually for start-up/new school year launch 
• Assist the admin team with coordinating school events, test administration, fieldtrips, and distributing school communication

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Statement of Non-Discrimination:

BCA is committed to a policy of equal treatment for all individuals applying for employment. BCA does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.